We are a small congregation located in Santa Monica looking for an Office Administrator to oversee the daily operations of the synagogue office and ensuring efficient and effective office management.

Job Summary: The Synagogue Office Administrator is responsible for overseeing the daily operations of the synagogue office and ensuring efficient and effective office management.

Duties and Responsibilities:

Manage office operations and administration, including but not limited to, scheduling appointments, maintaining calendars, responding to emails, answering phone calls, and managing office supplies and equipment.
Organize and maintain office files and records.
Assist with event planning and coordination, including scheduling and coordinating events, preparing and distributing event materials, and managing event logistics.
Coordinate communication and outreach efforts, including drafting and distributing newsletters, managing social media accounts, and preparing promotional materials.
Provide administrative support to Rabbi and synagogue leadership including the Board of Directors, committees, and other volunteer groups.
Collaborate with Rabbi, staff and volunteers to ensure seamless operations and effective teamwork.
Supervise the custodian; coordinate his hours for events and special activities.
Perform other duties as assigned.

Qualifications:

High school diploma or equivalent required; Associate or Bachelor's degree preferred.
3-5 years of experience in office administration or related field required.
Strong planning, organizational and communication skills, including proficiency in Microsoft Office, Google, Constant Contact, Zoom and other office software programs
Knowledge of Jewish traditions and practices preferred.
Ability to work independently and manage multiple tasks simultaneously.
Commitment to the mission and values of the synagogue.
Have access to a car and a valid driver's license.
Ability to maintain confidentiality and handle sensitive information.

Physical Requirements:

This job may require some lifting and moving of supplies and equipment, as well as sitting or standing for extended periods of time.

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